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Project Coordinator, Specialist

Job category:  Consulting
Work location:  Home Based
Office location: 

Home based (HOM2_GBR), GB

Contract type:  Permanent
Job type:  Employee

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Our story

At Alight, we believe a company’s success starts with its people. It’s why we’re so driven to connect passion with purpose. Our team’s expertise in human insights and cloud technology, allows companies and employees around the world to transform and thrive.

With a competitive total rewards package, continuing education and training and tremendous potential with a growing global organization, Alight is the perfect place to put your passion to work.

The role

The Project Coordinator’s primary responsibility is assisting the project managers (PMs) with day to day responsibilities of project oversight and administration. Likely tasks will include internal and external status reporting, managing tools access, meeting scheduling, maintaining plans, ensuring actual project financials including time recording as well as invoicing review and preparing project management materials for PMs to review, complete, and submit. At portfolio level, the Project Coordinator will support efficient portfolio operations by assisting in production of Management Information, supporting consistent use of methodology, helping to improve the PMO toolset and updating process guides/standard operating procedures. In addition, Project Coordinators will provide administrative support to the Project Management Office (PMO).

 

Key Responsibilities

Assigned to multiple projects concurrently, supporting the following Project Management activities:

  • Use methodology guidelines and templates to ensure projects consistently adhere to best practice in terms of Project Coordinator processes
  • Support the PM in drafting project management deliverables such as Kick Off decks, Stage Sign-Offs, documentation of Lessons Learned
  • Support client and internal Alight status reporting
  • Monitor time tracking and project financial position with regular updates to PM
  • Support the PM in maintaining project plans and resource forecasts
  • Maintain project information within relevant tools, e.g. distributions lists, org charts, IDB reference information, project dates
  • Manage creation and access to project tools and information e.g. MoveIt, Client Connect SharePoint etc.
  • As required by PM, follow up on due actions, risks, issues
  • Support smooth operation of project financial processes such as invoicing
  • Support project team members use of project tools including IDB, Client Connect SharePoint and similar tools that may be used in the future
  • Depending on assignment, assist the PM in scheduling meetings and taking notes/actions
  • Depending on assignment, take responsibility for selected project activities related to resourcing, financial processes and forecasting
  • Depending on assignment, may support the PM by monitoring testing defects when there’s no Test Manager on a project (running reports and chasing actions)

 

Additionally, to support the Portfolio with the following tasks,

  • Provide administration support to the PMO Leads
  • Ensure team support via the PMO (PC) mailbox
  • Support improvements to PMO tools
  • Support training of team members on project management tools including IDB, Workday Projects, Client Connect SharePoint and future tools
  • Support portfolio reporting, including month-end production of reporting pack
  • Support lessons learned process
  • Play an active role in continuous improvement of methodology guidance notes
  • Ensure Project Coordinator team standard operating procedures are updated
  • Support practice wide improvement initiatives
  • May act as buddy to new Project Coordinators
  • Support induction of new Project Managers

 

Requirements

  • Bachelor’s degree or equivalent years of work experience
  • Strong knowledge of MS Office Suite especially Word & Excel
  • Basic understanding of Project Management governance, processes and tools – including planning, progress tracking, risk and issue management frameworks, change control frameworks, sign-off procedures
  • Experience preparing reports, presentations and coordinating meeting logistics
  • Analytical skills, able work with such as time tracking information or forecasts vs actual reports
  • Excellent spoken and written communication skills
  • Experience working in busy environments balancing multiple tasks
  • Fluent English skills and ideally another language
  • A basic knowledge of MS Project and MS Visio or similar software is preferred
  • Basic SharePoint administration skills are preferred
  • Ideally an understanding of software development lifecycles gained by working in a structured project environment
  • Experience working in a virtual team-oriented, collaborative, multinational environment
  • Previous PMO experience or exposure to project environment is preferred
  • Experience in organizing clear and easy-to-navigate program artifact and information repositories
  • Experience reviewing financial information preferred (e.g. financial tracking and invoice processes)

 

Join our team. Because transformation takes a workforce. Learn more at careers.alight.com

 

Our commitment to Diversity and Inclusion

Alight believes diversity should be visible, valued, and sustained throughout the organization. And we’re committed to enabling an inclusive culture of belonging that engages all colleagues and grows the diversity of our talent to proudly represent the clients and communities we serve.

As an affirmative action employer, we adhere to the principles of equal employment opportunity in the workplace as defined in our diversity policy statement. 

 

Diversity Policy Statement

Alight does not discriminate against anyone based on sex, gender, race, color, religion, creed, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, marital or domestic partner status, citizenship, military or veteran status, sexual orientation, gender, gender identity or expression, genetic information, or any other legally protected characteristics or conduct covered by federal, state or local law.  In addition, we take affirmative action to employ and advance in employment qualified minorities, women, disabled persons, disabled veterans and other covered veterans.

Alight provides reasonable accommodations to the known limitations of otherwise qualified employees and applicants for employment with disabilities and sincerely held religious beliefs, practices and observances, unless doing so would result in undue hardship. Applicants for employment may request a reasonable accommodation/modification by contacting his/her recruiter.

 

Authorization to work in the Employing Country

Applicants for employment in the country in which they are applying (Employing Country) must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the Employing Country and with Alight.

 

Note, this job description does not restrict management's right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries, partners, or purchasers of Alight business units.

 

 

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